Annual General Meeting – 2023

We invite and welcome parents to our Annual General Meeting (AGM) on Monday 20 March, in the Library commencing at 6:30pm and concluding at 8.00pm. Prior to the meeting, light refreshments and nibbles will be available from 6:00pm. Crèche facilities will also be available.

The AGM is a great opportunity for parents to come together with the Governing Council, Leadership team and staff to share in our school’s achievements and highlights of the previous school year.

The AGM also serves as an opportunity for parents to nominate for the 2023 Governing Council and / or nominate for one of many sub-committees. Sub-committees provide support and direction for a range of school activities enabling us to further build and maintain a strong community culture. 

Meeting Agenda

The AGM will run with the following agenda:

  • Welcome
  • Spotlight: Teaching Reading, Writing and Maths through Explicit Direct Instruction 
  • Minutes of previous AGM
  • Tabling of Reports 
  • Election of 2023 Governing Council (6 vacancies) and Nominations for Sub-Committees

Registration of Attendance 

If you would like to attend the AGM, please complete and submit the Registration of Attendance form (click link) or by contacting the front office by email, in person or phone.

Governing Council Membership

We thank the following members of the 2022 Governing Council for their excellent support and advocacy of our school throughout the 2022 school year. 

Councillors who have completed 1 year of a 2 year tenure, and will continue in their 2nd year are: 

  • Katelyn Adams, Belinda Cece, Liann Delgado, Sally-Ann Prince, Bridget Dansie, Annika Reinke

Councillors who have completed 2 years of a 2 year tenure: 

  • Kelly Howlett, Kim Altschwager, Nicolle Rizzo-Gray, Kathryn Stone, Ahmad Khalaf, Bec May
  • Members completing their tenures may wish to nominate again for re-election.

Other council members for 2023 are: Paul Luke (Principal ex officio), two staff representatives (to be nominated).

Our constitution states that the Craigburn Primary School Governing Council must comprise of 15 councillors including:

  • 1 x Principal
  • 2 x Teaching Staff
  • 12 x Parents (elected by the parent community).
  • 1 x additional community member may be co-opted where the council deems it necessary for particular purposes.

Currently there are 6 vacancies.

Elected members will be appointed for a term not exceeding two years.

Nominations for Governing Council 2023

Parents interested in nominating for the 2023 Governing Council are asked to complete the Craigburn Primary School Governing Council – Nomination for position of Parent Councillor (click link or embedded below) and return it to the front office in person or scan and send via email by no later than 4.00pm Friday 17 March 2023 (forms are available upon request at the office). 

Please note – If the number of nominations received exceeds the vacancies available, a ballot will be held during the meeting. Nominated candidates will be asked to deliver a short one minute (informal) speech as to why they would like to be considered for a councillor role.

Nominations for Governing Council Sub-Committees 2023

To nominate for any of the Sub-Committees, please complete and submit the Sub-Committee Nomination Form (click link).


Please read further below for information regarding the roles of the Governing Council and sub-committees.

Governing Council

The Governing Council is an important group of people who take on the role of working together with the principal to share responsibility for school governance. Members are responsive to issues that arise and their role is to determine the views of our local community with regards to the broad directions of the school and to support the best learning outcomes possible for the children at Craigburn. We are guided by a constitution in regard to the protocols we follow.

Meetings are held twice per term on Monday evenings (Weeks 4 and 9) for around 60-90 minutes. Positions on the Governing Council are nominally for a term of 2 years. Generally, half of the positions become vacant each year, so that there is continuity. 


Craigburn Primary School’s sub-committees of the Governing Council are an important part of our community. Each committee is made up of parent volunteers and a leadership representative, who work collaboratively to develop recommendations, strategies and actions to positively contribute to the life and culture of the school. You don’t need any experience to join a committee – simply a passion to get involved and an interest in contributing to a particular area.

Meetings are generally held twice a term out of school hours, with most meetings around 1 hour in length. There are also opportunities to volunteer in other capacities and during school hours as part of the ‘Friends of Craigburn’ team (Parent and Community Engagement – incorporating Fundraising)

Friends of Craigburn – (Parent and Community Engagement – Fundraising)

  • Parents and friends work together to ensure that social interactions, fundraising and parent support enhance the school’s culture and community through special events and activities. 
  • Parent engagement and involvement is at the heart of Craigburn Primary School and strong collaboration, interaction and partnership with parents, caregivers and leadership, in a variety of formal and informal ways, is facilitated through this group.

Out Of School Hours Care

  • The OSHC Committee assists the Governing Council, Principal and OSHC Director to comply with national regulations and to ensure the quality of care being offered is in keeping with the values, principles and policies of the school council community and the department.


  • The Canteen committee helps out the canteen by providing support to the canteen manager/s and advising on issues such as food lines, menus and price setting, etc. The committee’s role is to make sure there is a good supply of reasonably priced and healthy food as per the Right Bite Healthy Eating Policy, to help organise and encourage volunteer assistants for the canteen and give advice about any facilities needed in the canteen.


  • Working with the school’s Business Manager and Principal, the Finance Committee advises the Governing Council about budgetary and financial matters including items such as; budget reviews, monitoring of revenue and expenses, management of the capital plan and review of external auditor findings. 


  • The Committee has a focus on supporting the ongoing development of the Environmental Learning Centre and developing new outdoor learning spaces.
  • Working bees may also be facilitated by the group in the future to engage the Craigburn community in these developments. 


  • The Sports Committee typically involves sports coordinators who work with coaches and volunteers to improve the quality and variety of out of school sports being offered to students.
  • The Committee sets standards around the expectation of behaviour and being a good sport, and develops plans that reflect the interest and needs of all sports.

Paul Luke                     Katelyn Adams

Principal                       2022 Governing Council Chairperson

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